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What are my responsibilities as a Group Organizer?

Your only responsibility is to gather your group of interested travelers for your designated departure.
We handle everything else – reservations, customer service, and all needs while on tour.

Is there a minimum group size?
Group compensation is earned with at least 9 paying customers. For an exclusive group departure, a minimum
group size of 16 people is required. To have a private barge program, you need to fill the barge which is 24 travelers.

How do I earn the free trip as a Group Organizer?
Simply gather a group of 10 travelers on any VBT Bicycling or Walking Vacation and as the 11th guest of the group
you will qualify for our free trip reimbursement.

How is my Group Organizer reimbursement calculated?
The Group Organizer discount is calculated based on the average amount paid per person excluding
Travel Protection Plan, business class upgrades, and applied credits.

When do I receive my Group Organizer reimbursement?
You can expect to receive your check in the mail approximately two weeks before you depart. What happens
if I can’t get the minimum number of travelers needed to form a group? You are eligible to earn $150 in
Travel Certificates for each new traveler you refer through our Referral Program.

Can my group members make their own reservations?
Yes. In fact we recommend they do just that! Your Group Tour Manager will provide you with a Group Number after
you have selected a tour and departure date. Your group members should call our Tour Consultants with the
Group Number at 1-800-245-3868, Mon-Fri (8:30AM-6:30PM, EST) and Sat (10:00AM-3:00PM, EST).

What do my group members need to have ready to make their reservation?
They will need to put down a deposit of $350 per person ($500 for bike and barge) by check over the
phone or credit card. They will also need their contact information, special dietary requests, an emergency
contact, and passport information.

Will my group fly together to our destination?
If your group is flying out of the same city, we make every effort to reserve seats on the same flights if
seat availability allows.

Call our Group Tour Manager, Laura, at 1-800-245-3868, ext. 3411

Note: Offer applies to new groups only. Group discounts cannot be combined with Good Buy Discounts, The Referral Program, Promotional Discounts, or Web Specials. Pricing on the VBT website does not reflect this discount offer. You must reserve soon for the best selection of departure dates. Standard terms and conditions apply. Government taxes and fees are included in your airfare price. Visit vbt.com for details. We reserve the right to correct errors. CST 2080338-40. ©2014

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