Group Travel Program - VBT Bicycling Vacations

Gathering friends or family for an active vacation is the perfect way to celebrate a milestone, embark on a new adventure with your ski club pals, or host an unforgettable alumni reunion.

Right now, you can save money for both yourself and your travel companions—and even earn a FREE vacation through our Group Travel Program! Your dedicated VBT Group Tour Manager, will be with you every step of the way, handling all the details, from flights to any extended stays before or after our tours. All you need to do is choose your destination, and we’ll take care of the rest!

Group Organizer Perks for Guided Vacations

9 people in your group and you’ll get 50% off your trip cost.
11 people in your group and your trip is FREE!
17 people in your group and you’ll receive TWO FREE TRIPS! Plus, your vacation is exclusively for your group.

Please note: Waterways vacations require a larger group size for Private tours. See below for more FAQs.

How Do I Get Started?

For more information or to lock-in a specific tour date, call our Groups Tour Manager at 1-855-445-5510 extension 7, or click on the form below.
Groups Tour Form

Group Travel Frequently Asked Questions

What are my responsibilities as a Group Organizer?

Your only responsibility is to gather your group for your chosen departure date. We handle everything else—reservations, customer service, and all needs while on tour.

Is there a minimum group size?

Group compensation is earned with at least nine paying guests. For an exclusive group departure, a minimum group size of 17 people is required. You need 22 to 30 guests to reserve a private boat on a Bike & Boat tour.

How do I earn the free trip as a Group Organizer on a Guided vacation?

Simply gather a group of 10 travelers plus yourself on any Guided VBT Vacation and as the 11th guest of the group you will qualify for our free trip reimbursement.

How is my Group Organizer reimbursement calculated?

The Group Organizer discount is calculated based on the average amount paid per person excluding Travel Protection Plan, air upgrades, cabin upgrades, business class upgrades, and applied credits. Please note: The group discount cannot be combined with the Refer-a-Friend Program or other promotional discounts.

When do I receive my Group Organizer reimbursement?

You can expect to receive your check in the mail approximately two weeks before you depart.

What happens if I can’t get the minimum number of travelers needed to form a group?

You are eligible to earn $150 in Travel Certificates for each new traveler you refer through our Referral Program.

Can my group members make their own reservations?

Yes. In fact we recommend they do just that! Your Group Tour Manager will provide you with a Group Number after you have selected a tour and departure date. Your group members should call our Tour Consultants with the Group Number at 1-855-445-5510, Mon–Fri (8:30AM-6:30PM, EST) and Sat (10:00AM-3:00PM, EST).

What do my group members need to have ready to make their reservation?

They will need to put down a deposit of $350 per person ($500 for Bike & Boat) by check over the phone or credit card. They will also need their contact information, special dietary requests, an emergency contact, and passport information.

Will my group fly together to our destination?

If your group is flying out of the same city, we make every effort to reserve seats on the same flight if seat availability allows.

VBT Groups Booked By Travel Advisors:

Travel advisor groups are not combinable with our direct Group Travel Program benefits. Travel Advisors discounts are not available on direct Group Reservations and will not be considered part of the total group count for the purpose of rebates. Please contact us for more information on our Travel Advisor Groups Program.

Helpful hints

Below are some helpful hints from our successful group organizers. There are many ways to spread the word about your trip—here are a few that have worked well.

Host an Informational Group Meeting

Share details of your upcoming trip with interested travelers at a casual gathering or cocktail party with a travel theme. We can help!

VBT can provide Trip Materials and information to hand out to your travelers. Ask our Group Tour Manager, John for details at 1-855-445-5510 x3307.

Mail a Catalog or Trip Itinerary

Excite and encourage travelers to join your group with a personal letter and trip information. We will provide you with a catalog or other trip summary, depending on the size of your group.

Keep in Touch

Whether you pick up the phone, write a letter, or email, you need to create enthusiasm, and keep them abreast of your plans. Create a file and keep track of your contacts. Whether it is monthly or whatever frequency you are comfortable with, keep in touch.

Create a List

It could be from the clubs you have a membership in, your community or your health club, but create a large list to start to reach the widest audience. It is important to ask for addresses, phone numbers and email addresses.